Full-time Real Estate Assistant

at Turn Key Realty Point Brokerage in Elmira

Rate of Pay: $20+/hr, depending on experience

Hours of Work: Monday to Friday from 10am to 6pm, with the odd Saturday

Job Tasks:


  • Mailing list maintenance and upkeep
  • Send out a post-­‐closing survey to clients and track feedback
  • Create and maintain your CRM systems
  • Pick up and deliver closing gifts
  • Send out closing reminders to clients
  • Follow up with Buyers on credit repair or qualification issues


  • Schedule incoming and outgoing showings
  • Follow-­‐up on showing feedback
  • Fill out all required paperwork/forms
  • Runner and errand duties
  • Inspection scheduling and paperwork follow-­‐up
  • Schedule repairs and resolution items on inspection
  • Proofreading materials (MLS, ads, brochures, etc.)
  • Supervision, management and training of other team members
  • Enter and update MLS information
  • Help with community activities you are involved in
  • Year-­‐end statistical analysis
  • Schedule appointments and meetings
  • Remind you of appointments; confirm appointments
  • Scanning and faxing documents
  • Filing and organization
  • Brainstorm new ways of generating business
  • Improve systems and operations for the team
  • Preparation of amend/extends, contracts, inspection notices
  • Track down missing signatures and paperwork
  • Send contract to the lender
  • Data entry
  • Organize client parties or get togethers
  • Forward calls or take messages for the agent
  • Monitor your continuing education requirements


  • Follow-­‐up on loan process & appraisals
  • Call past and current clients
  • Current market condition updates for Sellers
  • Farm an area (create the plan & execute it
  • Cold calling
  • Create and manage drip system for e­‐leads


  • Coordination and scheduling of all direct mail
  • Labeling direct and prepping direct mail
  • Creating of monthly newsletter or mailer
  • Brochures and flyers for the property
  • Coordination of advertising opportunities and/or open house
  • Home anniversary & birthday cards/gifts
  • Create and mail Just Listed & Just Sold cards
  • Scour social media accounts for potential business
  • Interact with clients on social media; add contacts
  • Coordinate seminars and classes you could teach about real estate
  • Pitch your properties and/or services at networking meetings
  • Create a blog and ghost-­‐write articles for you
  • Represent company at a trade show or event
  • Create and maintain a personal website
  • Create, maintain and update social media sites


  • Sign, lockbox and brochure box installation
  • Put up riders on signs
  • Sit at a “broker open” our for other agents
  • Create home books or Seller packages
  • Assistance with CMA’s
  • Take professional photos of homes & upload to websites
  • Secure documentation and information prior to listing (utilities, schools, flood plain, public records, etc.)
  • Schedule walk‐through appointments prior to closing
  • Write ad copy/remarks for MLS


  • Strong customer service skills
  • Good at scheduling 
  • Some accounting experience an asset
  • Must be comfortable working independently
  • Resourceful
  • Confident in making outgoing calls to other Regional offices
  • Must be trustworthy - will be a key holder to open and close the office daily
  • Real estate experience is essential
  • comfortable with Social Media knowledge

How to Apply:

Job Developer: Krista A.

Region of Waterloo, Employment Ontario Programs 

Email: EmploymentOntarioJobDevelopment@regionofwaterloo.ca

Fax: 519-883-2224

Drop off at any Region of Waterloo Employment Resource Centre

Please add “Real Estate Assistant” to the subject line

as we have multiple employers and jobs posted. 



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Published at 28-02-2019
Viewed: 565 times